Executive Assistant to the CEO

About the role

The Executive Assistant will partner directly with the CEO of Quartermaster AI, managing calendar, travel, communications and building systems to bring order to a high‑growth, ambiguous environment, acting as a trusted gatekeeper and key operational asset.

About the company

Quartermaster AI is a fast‑growing tech/AI startup backed by venture capital, scaling rapidly through Series B and beyond.

Requirements

• 7+ years experience as an Executive Assistant supporting a C‑level executive, preferably a CEO or founder, at a Series B or later venture‑backed startup.
• Proven track record thriving in high‑growth, high‑ambiguity environments, including scaling, fundraising, and organizational change.
• Exceptional judgment and discretion handling highly confidential information.
• Elite organizational skills; ability to build systems and processes from scratch.
• Calm under pressure; able to find signal in noisy, last‑minute changes.
• Excellent written and verbal communication, representing the CEO’s voice professionally.
• Bias toward action and ownership; solves problems rather than escalates them.
• Willingness to work long or unpredictable hours and be available outside standard business hours when urgency requires it.
• Tech‑savvy across calendar, travel, communication, and productivity tools (e.g., Google Workspace, Slack, Notion, expense platforms) and quick to adopt new tools.
• Nice to have: experience supporting a CEO through a board cycle, fundraise, or major milestone such as Series C, IPO prep, or acquisition.
• Nice to have: background in a fast‑paced tech or AI company.
• Nice to have: experience managing a small team of support staff or coordinating with other executive assistants.